how to apply for extenuating circumstances ucl how to apply for extenuating circumstances ucl

Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). It is your responsibility to ensure that the work is submitted on time. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY EMC In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. You can find a guide to submitting your claim on Portico on the UCL website. Step 3: submit your application. /Tx BMC Step 2: gather the relevant evidence for your application. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. Self-certified ECs: No earlier than 2 weeks before the deadline. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. Extension approved? Read the Extenuating Circumstances regulations before completing this form.2. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Section 2.9: If you miss the deadline for EC claims. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream UCL is yours, soshape it. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. What are extenuating circumstances for financial aid? If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. Police/crime report (a crime number on its own isnotacceptable). You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. /Tx BMC Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. Help us make this site better by telling us what you think about this page, University of East London Read about our Research Excellence Framework submissions and results. endstream endobj 448 0 obj <>stream It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. A decision cannot be made until your evidence is received. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. After youve applied, youll need to wait for the decision. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. EMC If the request is accepted, the student may be granted an extension. Third-year student, Iris, recently received an emergency grant, hear what the process was like . Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Coursework and project submissions dates are all available on the Moodle pages for each module. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. Source: Shutterstock This could be: More about A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. If you're struggling with situations beyond your control, extenuating circumstances could help. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. Extenuating Circumstances'? Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. You will usually find this in your Handbook, or ask yourDepartmentalTutor. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. I have offers from manchester and UCL. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Where a student has a SoRA, extensions will be granted from the adjusted deadline. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Figures captions and table titles. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. What falls under extenuating circumstances? Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Applying for an EC STEP 1. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. Lead your club, society and the whole Students' Union Nominate Now . HA endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream Applying for an EC using self-certification. Source: Glenn Cartsens Peters/Unsplash. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. From a casual class to captaining a competitive club, live an active lifestyle with us. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb Bereavement: You will be required to provide a death certificate. Any claims submitted after the assessment has started must be accompanied by evidence. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. However, you have the right to appeal your results via the. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. /Tx BMC UCL have a Self-Certification Policy in place for the 2022/23 academic year. This is synonymous with "mitigating," or "exceptional" circumstances. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. Appendices should be kept to a minimum and should not be used to get round the word limit. , normally no more than one week after the first affected assessment. Your EC will only be validated on receipt and evaluation of your evidence. What qualifies for extenuating circumstances? Family emergency while studying abroad? This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Your claim will be considered by your department. If you are still unable to meet the deadline you must submit a conventional EC. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. EMC You will also be notified of the outcome of your claim via Portico. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Together,wecanmake the world around usbetter, on campus and beyond. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) We are not able to process ECs or respond to queries that are submtited by non-IOE students. Sport is for everyone, and well help you find your level. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. All Extenuating Circumstances claims must now be submitted on Portico. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. The receiving office will forward your form confidentially to the appropriateperson. Your evidence will need to cover the full period for which you are requesting mitigation. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. E.g. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. EMC You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). We should, in these circumstances, be able to get back to you within 10 days. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. EMC You must submit your evidence within FOUR WEEKS of submitting your EC. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Etymology Other universities may prefer to meet with you in person to decide how to move forward. All coursework should be submitted by 12.00 noon on the stated deadline. You must submit your late evidence no more than four weeks after submitting your EC application. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. All illustrations must be discussed in the text. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. there will be no penalty for submitting late). If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. You should receive a response withinone week of submitting the request for review. how to apply for extenuating circumstances ucl. You can find further guidance on what your evidence should include in UCL's Academic Manual. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. Need support during your admission journey? e.g. HA Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. Your evidence will need to cover the full period for which you are requesting mitigation. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. Self-Certified claims must be submitted before the assessment deadline/ date. All IOE EC requests are considered by the IOE EC panel. Not submit your assessment at the usual time, but have an opportunity . Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. All discussions will be treated confidentially. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. uM*\)+(. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. Well keep you active in a way that works for you. If you self-certify then you should hear 1-2 working days. You can only defer time-limited assessments (e.g. Then youll know where you are and how best to proceed with the assignments involved. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. exams) to the next assessment period. Were led by studentsand that means youre in charge. . Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email We are committed to providing extensions to these important partners in the application process as well should the need arise. We've made the process as easy as possible for you - but don't just take our word for it. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Take a look in your student handbook to find the extenuating circumstance procedure. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ You can only request deferrals 2 weeks in advance of the event. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. This step-by-step guide will clarify how to do that. HA includes details of all the different support that is available to you. If you submit your essays online, chances are your extenuating circumstances form will also be online. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). butler county election office phone number / . If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. University Way Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. Compiling the relevant documents and information can help speed your application along. All coursework, projects and dissertations must be submitted. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. '!g^ Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. If you do not submit the requested evidence, your claim will normally be rejected. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). On the application form you will be asked to state your deadline this should be the most recent deadline. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. A decision cannot be made until your evidence is received. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. /Tx BMC This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. This may affect the type of mitigation that is available to you. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested.